Course
and Department-related Interfaces and Information
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Contents (links take user to additional information on page): |
Course
and Department-related Interfaces and Information
Fall 2009 Kick-Off Presentation (.pdf will open in a new browser)
Link to Online Master Course Approval (MCA) Interface (will open in a new browser)
eGrades Interface for Faculty and Staff (will open in a new browser)
The eGrades submission deadline is generally the Wednesday following the last day of finals (with exceptions in the cases of some holidays and summer sessions).
- Instructors - Electronic Grading Tip Sheet
- Department Grading Coordinators - Electronic Grading Tip Sheet
- Teaching Assistants – Electronic Grading Tip Sheet
- Classlist Download Help for Macintosh Platform
- Instructions for Importing Grades into the Online Grading System
Curriculum Search Interface (will open in a new browser)
A webpage interface allowing staff and faculty (as well as the general public) to search UCSB's current quarter curriculum.Academic Advising Assistant (will open in a new browser)
An online tool providing academic advisor access to student academic progress.UCSB Quarterly Schedule of Classes
A quarterly breakout of PDF versions of the UCSB Schedule of Classes.Major and Minor Sheets
Instructional Resource Audit List (IRAL) Instructions (in Word format)
Instructions for academic staff detailing how to fill out the IRAL form.
Phone/Website/Email Contact Information 
Registrar Contact Lists
- Registrar Staff list broken out by unit.
- Registrar Unit list broken out by department-related and student-related functions. Also includes mailing address and fax number
Academic Department Staff Contact List
A listing of UCSB Departmental contacts, undergraduate and graduate advisors, Master Course Approval (Course Request), and IRAL contacts.Academic Department Directory
Listing of Academic Departments (by College), their phone numbers and websites.A-Z UCSB Website Directory (will open in a new browser window)
A listing of all UCSB websites using an alphabetical index.
| Registrar Staff Services | |
| Degree Audit- AAA, New Student Profiles, Web Audit |
darshelp@sa.ucsb.edu |
| eGrades Adminstration and Information | eGrades@sa.ucsb.edu |
| Request for access to Student Systems | Regaccess@sa.ucsb.edu |
FERPA Policy
Information on the Family Educational Rights and Privacy Act (FERPA) policy at UCSB.
- UC Santa Barbara Policy and Procedure (in PDF format)
- University of California Policy
- Federal FERPA Policy
- Confidentiality and Accessiblity of Student Records
- Disclosure of Information from Student Records - Quick Reference (in PDF format)
Take the FERPA Quiz!
- For Parents and Students (and the general public)
- For UCSB Staff and Faculty
New Student Profiles Interface
Academic Advising Assistant (will open in a new browser)
An online tool providing academic advisor access to student academic progress.UCSB Student Fee Information
Takes user to a "Starting Point" webpage with multiple resources related to UCSB student fees.
Staff-related Calendars/Deadlines
Academic Support Staff Calendars
Due to staff resource limitations, we are currently providing the following calendars, viewable online or downloadable as an Excel file. They contain a quarterly approximation of major events and deadlines, broken down by month and week. Exact dates can be found in the quarterly schedule of classes or by the relevant deadline setting office or department.Summer 2009 Grade Processing Schedule
Academic Calendars by Academic Year
Master Course Approval (Course Request) Deadlines
Student-related Calendars/Deadlines 
Upcoming Quarter Deadlines for Students (for all quarters, by date)
Student Deadlines for Specific Quarters
Registration Pass Dates (by quarter)
Scheduling Policy Compliance - Powerpoint Training for Policy and Compliance Tools
- Class Scheduling Policy Pilot Fall 2010
- Schedule Compliance Template (Excel Workbook)
- Primetime Course Distribution Worksheet (Excel)
10/26/09 Scheduling Workshop Presentation (FWS & Summer Combined) (PowerPoint)
Summer 2009 Grade Processing Schedule
General Assignment Classroom Inventory - updated 2/2/10
Schedule Proof FAQ
Frequently Asked Questions about submission of Scheduling Proofs.Supplemental Proof Sheet (Excel)
For adding courses and sections to a schedule proof.
General Approval Code Instructions &
Supplemental Instructions Incorporating W10 Changes (pdf)
Allows a student to register and bypass registration restrictions on any particular course.
Online Instructional Computing Schedule Request Form (SRF)
For use by instructors who need to reserve IC facilities for their classes.Master Course Approval (Course Request) Deadlines
Legend for Schedule Proof and Schedule Alteration Forms (SAF's) (in Microsoft Word format)
One-Time Room Request TemplatesInstructor Tables
Must be associated with a specific course (i.e., must be linked to a specific Enrollment Code)
Master
Course Approval (Course Request) Resources
Link to Online Master Course Approval (MCA) Interface
Master Course Approval (Course Request) Deadlines
Pre-Requisite Processing - How it Works
UCSB Policy on Course Hibernation
Detailed policy from the Academic Senate regarding hibernation of UCSB courses (i.e., when are they hibernated?, when are they discontinued?)Most Important Items that academic advisors should know about the Office of the Registrar Scheduling & Publications Unit (in Microsoft Word format)
Departments can now place a request for staff and faculty access to student systems such as STAR on-line. Your department administrator must request access for you. They have been assigned a logon ID and password for this purpose. Email Regaccess@sa.ucsb.edu with any questions. (Opens in new browser window)
If you are responsible for approving access to student information systems (Admissions, BARC, Financial Aid, Registrar), you can login here. (Opens in new browser window)
| Note to UCSB Staff and Faculty: If there are other resources available through the Office of the Registrar that you feel would be a benefit to your staff or faculty or other UCSB staff or faculty, please send us an email and let us know. Thank you. |
